Inventory
Management

Parts. Managed.

Parts on repair orders exist in one of three states:

1. Not on premises, not on the way
2. On the way
3. On premises

Stocked parts (kept in inventory) exist in one of three states:

1. Below stock, not on the way
2. On the way
3. Stocked at proper level

Shop-Ware tracks each of these states automatically, for every single part, on every single repair order, so you don’t have to. Each state is color-coded in the UI and easily batched to take action, making sense out of the complex.

Status on each repair order.

View the status of parts on individual repair orders, to see what’s missing and order directly. Never overlook a part again. Parts statuses update live and in real time, as changes occur on each repair order. Visualize the part status across all repair orders in the shop or within your assigned group. Respond quickly when needed and rest easy on everything else. Know when to dispatch jobs that are ready to start, which are pending parts, and which ones need immediate attention.

Stocked parts and inventory control.

View the status of stocked parts across inventory, to easily recognize what’s missing and order directly by vendor. Never run out again. Organize your inventory by location, to perform incremental audits at any time. No more Saturdays or overtime after hours. Analyze stocking quantities based on recent turnover metrics; reference purchase history for any part and follow allocations back to every single repair order, for warranty or quality control issues. Export your entire inventory at any time, to sort and analyze independent of Shop-Ware’s interface.

eCommerce integrators.

Shop-Ware supports online vendor purchasing across three integrators: PartsTech, WHI NexPart, and directly to WorldPac on SpeedDIAL. In all cases, Shop-Ware pushes vehicle information as well as parts details, to remove repeat lookups and get you straight to the part in the catalogue that you need. Punch out to integrators from repair orders or the inventory page. Return quotes to add and update parts in either places; place orders to create purchase orders and update parts status automatically. Setup is as simple as entering your account credentials; get started immediately. Add new vendors at any time.

Cores.

Shop-Ware will create and track cores for all of your parts automatically when you order from an e-commerce partner. Just as with individual parts, your cores are a quick search away, and returning and tracking returns is finally made simple. You will be able to view and track your cores and core returns, create return orders and track their status – all without printing any paper or managing files.

Parts Gross Profit Pricing “Optimizer”.

The Parts GP Optimizer is an industry-first tool designed to automatically seek and attain your parts gross profit. It employs powerful software tools to replace the manually-configured “parts matrix” approach to parts profitability.

The Optimizer is made possible by cloud-based computing, unbound by local server capacity, to collect and review an unlimited amount of inventory and sales data, no matter the size of your business. With advanced statistics and machine-learning principles, it creates a custom, “optimized”, parts markup curve based on your shop’s actual parts sales and then flexes the curve automatically as your parts sales mix naturally changes.

You tell the Optimizer your desired parts GP % and it sets your pricing to hit the target. Without any extra effort on your part, it adjusts its aim to maintain accuracy and deliver your profit goal.